Version 1.0: May 2018
We may change the provisions of this Policy at any time to ensure we fully comply with all statutory and legal requirements. We’ll alert you that changes have been made by showing the date that the Policy was last updated.
We encourage you to review this Policy from time to time to make sure you understand how any personal information you provide will be used.
WHAT IS PERSONAL INFORMATION?
As used here, “personal information” means information that specifically identifies a living human being (such as a name, address, telephone number, mobile number, e-mail address, or credit card number), and information about that individual or his or her activities that is directly linked to personally identifiable information.
Personal information doesn't include statistical information, which is data we collect about the use of this site or about a group or category of users, from which individual identities and other personal information has been removed. This Policy in no way restricts or limits our collection and use of statistical information.
WHAT PERSONAL INFORMATION DO WE COLLECT?
Active collection: While carrying out our regular duties as a political entity, we may collect personal information in a number of ways when you visit our sites. We collect information you voluntarily provide to us, such as when you create an account or a profile, make a donation, make a purchase, send us an email or sign up to receive email or text message updates, fill out a form, connect through a social media feed, sign up to be a volunteer or host an event, or request information.
That may include personal information such as your name, mailing address, email address, phone number, and credit card information (Note: credit card details are not stored by our systems). The personal and demographic information you provide while creating a profile or group, leaving comments, posting blog comments or other content, sending an email or message to another user, or participating in any interactive forums or features on the sites may also be collected. And from time to time we may collect demographic, contact or other personal information you provide while participating in surveys and other activities on the sites.
We’re not officially a Political Party. But we do require funding to achieve our goal of strengthening democracy, so it’s wise for us to adhere to the rules of the Electoral Act. So if you’re a New Zealand citizen or act for a legally registered New Zealand entity you can donate a total of $15,000 each calendar year to Civic or our entities without your details being publicly disclosed. We’re required to maintain accurate donor details including your name and address, which we will keep confidential and use only to meet the requirements of the Electoral Act. You can donate over $15,000 each calendar year but you’ll then be subject to Electoral Act disclosure rules. If you have any questions about these requirements, drop us a line at firstname.lastname@example.org
Your donation is not tax deductible.
HOW DO WE USE THE PERSONAL INFORMATION WE COLLECT?
We use personal information collected through our sites for the purposes described in this Policy or elsewhere on the sites. For example, we may use personal information we collect:
to provide the services, products, or information you request, and to process and complete such requests and any related transactions;
to send you confirmations, updates, alerts, and support and administrative messages and otherwise facilitate your use of, and our administration and operation of, the sites;
to send you other information or services you request or that we think will be of interest to you, such as conversation about various policies, campaigns, candidates, issues, events, resources, and services;
to help connect you with other supporters, and to solicit volunteers, members, donations and support for Civic and for candidates;
to contact you if other information is necessary under the Electoral Act;
to request feedback and to otherwise contact you about your use of the sites;
to respond to your emails, submissions, questions, comments, and requests and to provide customer service;
to monitor and analyse site usage and trends, and to personalise and improve the site and our users' experiences on the sites, content, or features that match your profiles or interests, and to increase the site's functionality and user friendliness;
for any other purpose for which the information was collected.
By providing your personal information voluntarily you agree to receive updates from Civic, its related entities, and its elected representatives. You can opt out of regular updates from us by either unsubscribing on the content you receive digitally or by placing a contact block on your information via email at email@example.com.
WHAT PERSONAL INFORMATION DO WE DISCLOSE TO THIRD PARTIES?
It is our policy not to share or disclose the personal information we collect from you through our sites with third parties, except as described in this Policy or as otherwise disclosed on the sites. Civic staff are also personally bound by strict confidentiality agreements not to disclose any information obtained or accessed during and after their time of employment with Civic.
We may, for example, share personal information in these ways:
with vendors, consultants, and other service providers or volunteers who are engaged by or working with us and who need access to such information to carry out their work for us;
with candidates, or associated Civic organisations/committees/groups/entities for the purpose of conducting the business of Civic;
to report required information under the Electoral Act;
when you give us your consent to do so, including if we notify you on the sites, that the information you provide will be shared in a particular manner and you provide such information;
when we believe in good faith that we are lawfully authorised or required to do so or that doing so is reasonably necessary or appropriate to comply with the law or legal processes or respond to lawful requests, claims or legal authorities;
when we believe in good faith that doing so is reasonably necessary or appropriate to respond to claims or to protect the rights, property, or safety of Civic, our users, our employees, our volunteers, copyright owners, third parties or the public, including without limitation to protect such parties from fraudulent, abusive, inappropriate, or unlawful activity or use of our sites;
We’re not responsible for the actions of any service providers or other third parties, nor responsible for any additional information you provide directly to any third parties, and we encourage you to become familiar with their privacy practices before disclosing information directly to any such parties.
You understand that when you use the sites, information you post in your profile, blogs, forums and other interactive areas of the sites, as well as any information you share with individuals through the sites or share through social network sites, will be available to other users and, in some cases, may be publicly available. We recommend you be cautious about giving out personal information to others or sharing personal information in public or private online forums. We are not responsible for the actions of any third parties with whom you share personal information. In some cases, there may be privacy setting available regarding the information available to others, and we suggest you take time to familiarise yourself with these options and utilise these settings.
LINKS TO OTHER WEBSITES
WHAT STEPS DO WE TAKE TO PROTECT YOUR INFORMATION ONLINE?
We endeavour to take all reasonable measures in our power to protect your personal information in an effort to prevent loss, misuse, unauthorised access, disclosure, modification, destruction, and other misuse. Please be aware, however, that despite our efforts, no security measures are perfect or impenetrable and no method of data transmission can be fully guaranteed against any interception or other type of misuse. To protect the confidentiality of personal information, you must keep your password confidential and not disclose it to any other person. You are responsible for all uses of our websites by any person using your password. Please advise us immediately if you believe your password has been misused by emailing firstname.lastname@example.org
WHAT CHOICES DO YOU HAVE REGARDING THE USE OF YOUR INFORMATION?
You can freely opt out of receiving text messages, email updates and newsletters by following the instructions in those text messages and emails. Please note that we may still send you other types of emails, such as emails about your use of our sites, or use information as otherwise described in this Policy, even if you opt out of receiving email updates and newsletters. Changes to information in your account does not affect information provided to others as set forth in this policy, including in connection with donations.
Under Principle Six of the Privacy Act, where information we possess is readily available, you as an individual have the right to:
obtain confirmation whether or not we hold information concerning you; and
have access to that information.
Where we provide you with access to personal information held about you, you are entitled to request a correction of that information.
If you have any questions about our Policy, please email us at email@example.com